Virtual document safe storage is the process of converting physical files into electronic documents for sharing, storing and accessing. It can help reduce the space required to store physical documents and improve security by locking certain parts of a document to particular users.
Online storage systems are particularly beneficial for businesses dealing with a significant amount of documents. Paper documents are difficult to track and secure without a comprehensive security systems and a lot of admin-intensive checkout processes and are usually more prone to being stolen or destroyed in a natural disaster like an fire. Electronic files are easier to monitor and less likely to be lost. They also withstand more damage.
Egnyte Governance Guide
A virtual document is an object in Documentum that contains components files. Component files could be in different formats. The logical order of components is defined by the virtual document author. This order may differ from the logical arrangement of files within an organization based on folders like a traditional file-folder structure. If the logical order of components files changes, then the entire document has to be reordered.
While every business can benefit from adopting an online document storage system. However, traditionally paper-centric organizations like law firms and accounting companies may find particularly substantial increases in data room for the industrial and transport their productivity adopting one. With proper controls in place and a secure online document storage system can keep your data safe from hackers and help keep your workflows running smoothly.
